UGIC Conference Rescheduled FAQs

As you are all aware, UGIC’s annual conference has been affected by the COVID-19 pandemic, like so many other things in all of our lives. Two months ago, as the pandemic began, the UGIC Board was hopeful that suspending the conference until the Fall would buy us enough time to still hold a meaningful event. Since that decision, we have watched as closures and restrictions continue to be extended. While things are looking positive in Utah and plans for reopening are slowly underway, it is apparent that large events such as UGIC will be among the last to be permitted to restart. The safety of our attendees remains our number one priority, and therefore, we have made the decision to cancel UGIC’s annual conference for 2020.

We are very saddened by this decision because as a community, we all love and enjoy the conference. While it is a tough decision to make, we feel it is the right decision to make. That said, we do have some good news! The UGIC Board has decided to hold a virtual event September 3rd. While this is certainly not a replacement for the conference itself, we hope to make it a fun and valuable experience for those who attend.  There will be no cost to attend the virtual event (all conference registrations will be refunded), and we will send out more details about it as our plans come together.

We’ve put together the following Q&A to provide some more details about these changes:

  • So the conference is cancelled – what do I need to do now?
    • You don’t need to do anything at this point.  We will cancel all registrations, whether or not you indicated if you were planning to attend the rescheduled conference.

 

  • I’ve already paid for the conference. How will my registration fees be refunded?
    • If you paid via credit card, your registration fee will be refunded via PayPal to the credit card with which you paid. This should happen in the next couple of weeks.
    • If you paid via check, go ahead and cancel the check. UGIC has not cashed any checks and will destroy any checks that we have received so far.

 

  • Is there a cost for the virtual meeting? Are my conference registration fees rolling over to that?
    • No. There is no cost for the virtual meeting.  All conference registration fees will be refunded to all attendees.

 

  • What about my hotel reservations? Do I need to cancel them somehow?
    • No. We will contact Ruby’s Inn, and all hotel reservations will automatically be cancelled. You should receive a cancellation notice from Ruby’s Inn in the next week or so.
    • That said, if you don’t get a cancellation notice in the next 2 weeks, you should probably call Ruby’s Inn and make sure the reservation is cancelled.

 

  • Tell me more about the virtual event. How many days will it last? Will I have to register for it?
    • UGIC’s 2020 virtual conference will take place on Wednesday, September 2nd and Thursday September 3rd , 2020.
      • Most breakout sessions will be pre-recorded and will be made available to view at your leisure.
      • The Plenary Session and a few other sessions (including panels and technical Q&A sessions) will be held live via video conference.
    • Wednesday, September 2nd:
      • All pre-recorded breakout sessions will be made available online.
    • Thursday, September 3rd:
      • The Plenary Session will be held in the morning, and other live sessions (including panels and technical Q&A sessions) will be held throughout the rest of the day.
      • Online pre-recorded sessions will remain available on Thursday and after the conference ends.
    • Specific times for live sessions will be released closer to the conference.

 

  • I signed up to present at the conference. Can I give my presentation at the virtual event?
    • If you are interested in presenting a breakout session:
      • Please contact Mellissa Campbell (mcampbell@springville.org) and let her know you would like to present.
      • Record your session using the video software of your choice, keeping in mind the following requirements:
        • The maximum length of the recording should be 30 minutes. Please coordinate with Mellissa if you would like your presentation to be longer.
        • Ensure that your microphone is capturing your voice well.
        • Title the video file with the presentation title and presenter’s name.
        • Use the following specifications when recording:
          • Video format .mp4
          • Resolution 1080p HD (1920 x 1080)
          • Encoding h.264
          • Framerates per second up to, but no more than 30 FPS (We recommend as close to 30 FPS as possible)
      • Instructions for transferring the video file to UGIC will be sent to you after you contact Mellissa.
        • You will be asked to include a paragraph describing your presentation, along with the presentation title, presenter’s name, and video runtime in your submittal.

 

  • What about UGIC 2021?
    • UGIC 2021 will still be held in May 2021, and it will most likely be held in Bryce Canyon, with many of the same activities and events that we originally had planned for this year. Since we will have an extra year to plan it, it will be the best conference ever!

 

  • I’d really prefer to give the presentation I signed up for at a live conference. Can I just wait until UGIC 2021 to give it?
    • Absolutely! Just let Mellissa Campbell (mcampbell@springville.org) know that is your plan. It is likely you’ll have to re-submit your abstract when registration for UGIC 2021 opens early next year.

 

  • Once again, I have important questions about all of this and you did not provide the right answers.
    • We will continue to release more details as we get closer to the conference dates. In the meantime, please feel free to contact Kasey Hansen (khansen@jub.com), Dave Henrie (davidh@utahcounty.gov) or any other UGIC board member with questions.  As a reminder for advance planning, UGIC 2021 will be in Bryce Canyon May 3-7, 2021.  Thanks!

Again, we apologize for this additional change and the inconvenience associated with it. However, we are looking forward to an amazing virtual event this Fall and our best conference ever next Spring.  Please contact the UGIC board with any questions you have, and thank you all so much for your continued support of UGIC!

 

2019 UGIC Registration Open

Register Now for the 2019 UGIC Conference!

The UGIC Board of Directors is pleased to announce that the 2019 UGIC conference will be held from May 6th through the 10th, 2019 at the Zermatt Resort in Midway, Utah.  Located in scenic Swiss-themed village of Midway, this exciting UGIC destination will provide plenty of opportunities for hiking, biking and viewing scenic vistas!  Historically the UGIC conference has been an incredible value for attendees who need to maximize every training dollar, and this year will be no exception.

Lodging is open now – rooms at the Zermatt are available for the conference rate of $100/night.  Please click HERE for reservation information.

Individuals are encouraged to identify themselves as part of the group block (UGIC) to receive the discounted rate. The rate is good until 4/15/2019, so please make your reservations before that date in order to receive the conference rate.

UGIC Conference registration is $345.

CLICK HERE TO REGISTER NOW FOR UGIC 2019

Click here to register as a VENDOR for UGIC 2019

SUBMIT YOUR SESSION ABSTRACT HERE

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Conference Schedule

Reflections on the 2017 NSGIC Midyear Meeting

NSGIC’s State Caucus Meeting

Annapolis, MD: Josh Groeneveld and Kasey Hansen (UGIC Board Members)

The National States Geographic Information Council (NSGIC) held its Midyear Meeting in Annapolis, MD from February 27th – March 2nd.  Representatives from 27 states and the District of Columbia were in attendance to collaborate, share best practices and learn about the latest geospatial advancements, particularly in the federal space.  

NSGIC promotes the philosophy of “make it once, use it a bunch”.  There is so much value to all involved in terms of time and effort saved if we can share existing solutions and best practices.  When we have to explain what GIS is to a non-professional, we often hear things like, “Hasn’t everything already been mapped?”  

Not at all!  It was apparent at the Midyear Meeting that there are still challenges creating data in a timely fashion and sharing it with stakeholders across all levels of government. Many national data programs have been implemented for the purpose of addressing these challenges. For first-timers at NSGIC, the sheer number of programs can feel a little overwhelming (not to mention the abundance of federal acronyms!), however the purpose and goal of each program was discussed thoroughly at the meeting.  Even so, while many GIS professionals may be willing to share data, some are under legal constraints to not share data because of privacy concerns.  There are also concerns of some “shared” datasets where the authoritative agency can submit their data into a database and then never see the resulting product.  Some of the hot-button topics at the meeting were Next-Generation 911, the USGS 3D Elevation Program (3DEP), open data, and the GIS Inventory.  

Read more

2015 Election

2015 UGIC Board of Directors Election

The Utah Geographic Information Council (UGIC) Board of Directors Election is now open.  This year there are three open positions representing the following categories:

  • At-Large
  • County
  • State

For more information about the candidates, visit UGIC’s web  site: http://www.ugic.info/2015-election/candidates.  Click here to cast your vote.

Please vote for one candidate in each category.  The person who receives the most votes in each category will Hello become the representative for that constituency, serving a three-year term through 2018.

In order for your vote to be counted, you can only vote once and must use the same email address that you used to register on the UGIC mailing list.

Thank Building you for participating!

The UGIC Board